August 26, 2020
Most employers must pay non-exempt employees at least $7.25 per hour under federal minimum wage guidelines. Some states mandate a higher minimum wage, and the higher of the two rates control payroll. Washington D.C. has the highest minimum wage in the county at $14 per hour, while federal minimum wage laws currently apply in Virginia. As such, minimum-wage employees in the Capitol make nearly twice as much as workers across the Potomac.
Countless employers headquartered in Northern Virginia conduct substantial business in D.C., which left many Commonwealth employees working across state borders resentful of this pay disparity. The Governor of Virginia signed S.B. 7 into law on April 22, 2020, which gradually increases the minimum wage in Virginia to $15 over the next seven years. Discuss how these changes apply to your rights in the Commonwealth by speaking with the experienced Virginia and D.C. wage and labor lawyers at McClanahan Powers, PLLC. Call our Vienna, Virginia office today at (703) 520-1326 or contact us online.
Until May 1, 2021, the federal minimum wage still applies in the Commonwealth. The Governor delayed the expected January 1, 2021 increase in light of the COVID-19 pandemic. This delay gives employers additional time to adjust to the following periodic escalations to minimum wage:
Federal overtime laws still apply to these new rates, meaning the overtime rate increases to $14.25 per hour on May 1, 2021. Trainees must also receive the greater of 75 percent of the applicable minimum wage or federal minimum wage during training, which period may not exceed 90 days. These changes signify a monumental shift in the way some Virginia businesses have operated. Speak with a Virginia legal professional promptly to discuss how to implement these minimum wage increases into your business plan.
In addition to these anticipated wage hikes, S.B 7 eliminated specific categories of employees previously exempt from Virginia minimum wage requirements. Many domestic workers, caregivers, disabled persons, state wards, and persons previously paid on a quota now qualify for minimum wage. Home care providers expressly qualify as employees in most cases. These include home health providers, traveling nurses and health aides, or those assisting elderly or disabled persons with daily activities such as cleaning, cooking, and shopping.
Regardless of these changes, minimum wage requirements do not apply to independent contractors. Businesses might still contract with certain service providers on a flat-fee or project basis. The worker must legally qualify as an independent contractor regardless of his title. Independent contractors generally provide their own equipment, control their performance, and set their hours and rates. Legal principles found in traditional case law still control this distinction in the Commonwealth, and you should speak with a qualified Virginia business attorney to ensure compliance with Virginia and federal labor law.
Even if workers qualify as employees in the Commonwealth, employers do not have to pay minimum wage to the following categories of employees:
Babysitters who work more than 10 hours per week qualify for minimum wage in Virginia. Tipped employees are not directly exempt, but employers might only need to make up the difference between tips received and the applicable minimum wage. Specific laws govern each of these exemptions, and employers should not rely on a stated exception without speaking with a qualified Virginia payroll lawyer. Both federal and state wage and labor violations carry hefty financial penalties.
Commonwealth residents working in both Virginia and D.C. may wonder what laws govern their hourly pay rate. Minimum wage in D.C. will increase to $15 as of July 1, 2021. D.C. Law § 32-1003 dictates that this wage governs if an employee (1) regularly spends more than 50 percent of her working time in D.C. or (2) works for a D.C-based employer, spends a lot of time in D.C., and does not spend more than 50 percent of her time working in another state. In such cases, the D.C. minimum wage applies to all hours worked.
Virginia employers must generally permit or require work from another jurisdiction for that state’s laws to apply. Further, the rules in the state where a remote employee works usually govern minimum wage. Employees working remotely based on an executive order may be subject to certain exemptions. Further, applicable laws could change depending on the pay period. Workers regularly employed in the Washington metropolitan region should speak with a dedicated Virginia and D.C. wage and labor attorney at McClanahan Powers, PLLC, to discuss the applicable minimum wage.
If you have employees working in Virginia or D.C., even those previously exempt from state minimum wage requirements, contact McClanahan Powers, PLLC‘s Virginia office. Employers offering telework due to COVID-19 closures should further address potential conflicts in state and federal minimum wage laws with us. Federal, Virginia, and D.C. labor laws each penalize employers for payroll violations regardless of intent. Reach out to our Washington metropolitan area attorneys by calling (703) 520-1326 or contacting us online today.